This grant manual establishes the administrative and programmatic requirements for all grants administered through the Board of Water and Soil Resources. The manual includes the following sections:
Administrative requirements & policies are those matters common to all grants, including topics such as: processing and amending grants, technical quality assurances, reporting, noncompliance, and records retention. These requirements are distinguished from programmatic requirements, which are specific to an agreement or to a grant program; or implementing practices, which includes matters common only to those grants that install practices. All provisions for the administration of grants that are less restrictive than these administrative requirements are superseded, except to the extent that they are required by statute or regulation, pertain to existing agreements, or are authorized in writing by the Board or Water and Soil Resources.
Implementing practices details procedures for activities that construct practices and projects, including items such as: processing conservation practice contracts, operation and maintenance guidelines, vegetation guidelines, and pertinent forms. The provisions within this section may be required by a specific grant program.
Optional and example forms include forms and example documents that have been made available for use, but are not required of any grant program.
- Administrative Requirements And Policies
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About the BWSR Grants Administrative Manual (updated 7/1/20)
Processing a BWSR Grant (updated 7/1/19)
Plan Status and Grant Eligibility Policy (updated 7/1/18)
Grant Agreement Amendments and Work Plan Revisions (updated 7/1/20)
Requesting a Reimbursement or Payment (updated 10/8/19)
Grant Noncompliance Policy (updated 7/1/19)
Technical Quality Assurance (updated 7/1/18)
Project and Practice Assurances (updated 7/1/17)
Records, Program and Project Files (updated 7/1/20)
Grant Reporting (updated 7/1/17)
Closing out a BWSR Grant (updated 7/1/17)
Grants Monitoring and Financial Reconciliation Policy (updated 7/1/19)
Time and Effort Documentation (updated 7/1/17)
Determining a Billing Rate (updated 7/1/18)
Prevailing Wage (updated 7/1/18)
Private and Nonpublic Data (updated 7/1/17)
Conflict of Interest (updated 7/1/17)
Recommended Local Policies and Requirements (updated 7/1/17)
Financial Management and Accounting (updated 7/1/20)
Allowable and Unallowable Costs (updated 7/1/19)
Payroll and Personnel Records (updated 7/1/17)
Frequently Asked Questions (updated 7/1/20)
- Implementing Practices
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Implementing Contracts with Land Occupiers (updated 7/1/2020)
Operation, Maintenance, and Inspection of Practices (updated 7/1/2016)
Vegetation Requirements (updated 7/1/16)
Recording Conservation Practices (updated 1/17/17)
Conservation Practice Contract: Flat Rate (docx) (updated 07/01/2018)
Conservation Practice Contract: Percentage Based (docx) (updated 09/30/2020)
Conservation Practice Contract Amendment (docx) (updated 07/01/2018)
Group Addendum for Conservation Practice Contract (docx)
Practice Site Inspection Form (docx)
Voucher and Certification: Flat Rate (xlsx) (updated 1/31/2018)
Voucher and Certification: Percent Based (xlsx) (updated 6/30/2020)
Mortgagee Consent Corporation (docx) (updated 1/17/17)
Mortgagee Consent Individual (docx) (updated 1/17/17)
Recording Form Corporation (docx) (updated 1/17/17)
Recording Form Individual (docx) (updated 1/17/17)
- Optional and Example Forms
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Billing Rates Option 1: + 10% F&A (xlsx) (updated 12/12/19)
Billing Rates Option 2: + Calculated F&A (1-9 Emp. (xlsx)) (updated 12/12/19)
Billing Rates Option 2: + Calculated F&A (1-25 Emp. (xlsx)) (updated 12/12/19)
Contract Approval Letter (docx) (updated 8/31/16)
Contract Denial Letter (docx) (updated 7/1/16)
Corrective Action Plan Status (doc) (updated 7/1/16)
Corrective Action Transmittal (doc) (updated 7/1/16)
Cost-Share Contract Workbook (xlsm) (updated 06/30/20)
Forestry Small Acreage Assessment (doc)
Personnel Activity Report: Activity Only (xlsx) (updated 8/17/16)
Personnel Activity Report: Activity + Description (xlsx) (updated 8/17/16)
Program Log & Disbursement Journal (xlsx) (posted 3/3/17)
Program Project Log Sample 1 (xlsx)
- Archive
If you have questions regarding the Grants Administration Manual, please contact your board conservationist.