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This grant manual establishes the administrative and programmatic requirements for all grants administered through the Board of Water and Soil Resources. The manual includes the following sections:

Administrative requirements & policies are those matters common to all grants, including topics such as: processing and amending grants, technical quality assurances, reporting, noncompliance, and records retention. These requirements are distinguished from programmatic requirements, which are specific to an agreement or to a grant program; or implementing practices, which includes matters common only to those grants that install practices. All provisions for the administration of grants that are less restrictive than these administrative requirements are superseded, except to the extent that they are required by statute or regulation, pertain to existing agreements, or are authorized in writing by the Board or Water and Soil Resources.

Implementing practices details procedures for activities that construct practices and projects, including items such as: processing conservation practice contracts, operation and maintenance guidelines, vegetation guidelines, and pertinent forms. The provisions within this section may be required by a specific grant program.

Programmatic requirements include grant program specific policies and guidelines. Program policies provide the expectations for implementation of funds for a given program, including items such as: eligible activities, application procedures, program-specific requirements, and match requirements. Program guidelines are consistent with administrative requirements, although additional limitations may be imposed.

Optional and example forms include forms and example documents that have been made available for use, but are not required of any grant program.

Administrative Requirements And Policies

About the BWSR Grants Administrative Manual (updated 7/1/17)

Processing a BWSR Grant (updated 7/1/17)

Plan Status and Grant Eligibility Policy (updated 7/1/18)

Grant Agreement Amendments and Work Plan Revisions (updated 7/1/18)

Requesting a Reimbursement or Payment (updated 7/1/17)

Grant Noncompliance (updated 7/1/17)

Technical Quality Assurance (updated 7/1/18)

Project and Practice Assurances (updated 7/1/17)

Records, Program and Project Files (updated 7/1/18)

Grant Reporting (updated 7/1/17)

Closing out a BWSR Grant (updated 7/1/17)

Grants Monitoring and Reconciliation (updated 7/1/18)

Time and Effort Documentation (updated 7/1/17)

Determining a Billing Rate (updated 7/1/18)

Prevailing Wage (updated 7/1/18)

Private and Nonpublic Data (updated 7/1/17)

Conflict of Interest (updated 7/1/17)

Recommended Local Policies and Requirements (updated 7/1/17)

Financial Management and Accounting (updated 7/1/17)

Allowable and Unallowable Costs (updated 7/1/18)

Payroll and Personnel Records (updated 7/1/17)

Frequently Asked Questions

Implementing Practices

Implementing Contracts with Land Occupiers (updated 7/1/2017)

Operation, Maintenance, and Inspection of Practices (updated 7/1/2016)

Vegetation Requirements (updated 7/1/16)

Recording Conservation Practices (updated 1/17/17)

Conservation Practice Contract: Flat Rate Word document (docx) (updated 07/01/2018)

Conservation Practice Contract: Percentage Based Word document (docx) (updated 07/01/2018)

Conservation Practice Contract Amendment Word document (docx) (updated 07/01/2018)

Group Addendum for Conservation Practice Contract Word document (docx)

Practice Site Inspection Form Word document (docx)

Voucher and Certification: Flat Rate Excel spreadsheet (xlsx) (updated 1/31/2018)

Voucher and Certification: Percent Based Excel spreadsheet (xlsx) (updated 1/31/2018)

Mortgagee Consent Corporation Word document (docx) (updated 1/17/17)

Mortgagee Consent Individual Word document (docx) (updated 1/17/17)

Recording Form Corporation Word document (docx) (updated 1/17/17)

Recording Form Individual Word document (docx) (updated 1/17/17)

Programmatic Requirements

Clean Water Fund Competitive Grants

Cooperative Weed Management Area Grant Program

County Grants (NRBG)

Disaster Recovery Assistance Program

State Conservation Cost-Share

SWCD Grants

Optional and Example Forms

Billing Rates Option 1: + 10% F&A Excel spreadsheet (xlsx) (updated 07/24/17)

Billing Rates Option 2: + Calculated F&A (1-9 Emp. Excel spreadsheet (xlsx)) (updated 07/1/18)

Billing Rates Option 2: + Calculated F&A (1-25 Emp. Excel spreadsheet (xlsx)) (updated 7/1/18)

Checklist for Processing Contract Word document (docx) (updated 7/1/16)

Contract Approval Letter Word document (docx) (updated 8/31/16)

Contract Denial Letter Word document (docx) (updated 7/1/16)

Corrective Action Plan Status Word document (doc) (updated 7/1/16)

Corrective Action Transmittal Word document (doc)  (updated 7/1/16)

Cost-Share Contract Workbook Excel spreadsheet (xlsm) (updated 07/09/18)

Forestry Small Acreage Assessment Word document (doc)

Pooling MOA Word document (doc)

Personnel Activity Report:  Activity Only Excel spreadsheet (xlsx) (updated 8/17/16)

Personnel Activity Report: Activity + Description Excel spreadsheet (xlsx) (updated 8/17/16)

Program Log & Disbursement Journal Excel spreadsheet (xls) (posted 3/3/17)

Program Project Log Sample 1 Excel spreadsheet (xlsx)

Program Project Log Sample 2 Excel spreadsheet (xlsx)


Archive of FY18 GAM (pdf)

Archive of FY17 GAM (pdf)

Archive of CY15 & FY16 GAM (pdf)

Archive of CY14 GAM (pdf)



Nicole Clapp
Grants Coordinator