The Performance Review and Assistance Program (PRAP) provides grants to local governments who seek to improve efficiency and effectiveness in delivering and executing planned organizational goals and objectives. LGUs do not need to have been the subject of a previous PRAP performance review to apply for these grants, but with limited funding, priority is given to recommended activities or strategies from a previous review. A printable version of this information can be found in the Tools & Resources section at the bottom of this page.
Who may apply
County water management entities; Soil and Water Conservation Districts; Watershed Districts; Watershed Management Organizations. In some cases, joint powers associations or boards, or other types of local government water management partnerships may be eligible for these grants.
Eligible and Ineligible Activities
Typical PRAP assistance grant activities include professional services (facilitation, mediation, or consulting) related to organizational improvement strategies. Some examples of eligible and ineligible activities are listed below. If you have a question about whether or not a proposed activity would be supported by a PRAP Assistance grant please feel free to contact your Board Conservationist or the PRAP Coordinator.
Examples of eligible activities:
- Reorganizations or mergers
- Strategic planning
- Organizational development
- Assessments for shared services
- Non-routine financial audits
- Staff and board capacity and workload assessments
Examples of ineligible activities
- Technology upgrades including computer equipment, software, smartphones, etc.
- Infrastructure improvements, vehicles, office remodels, furniture
- Staff performance incentives, bonuses, rewards programs
- Staff training
- Water planning
- Conservation practices design or installation
- Publications or publicity material
Allowable and Unallowable Costs
The PRAP Assistance grants have special cost exclusions due to the small award amounts. Costs that cannot be covered with grant funds include staff time, food and refreshments, lodging, or regular meeting per-diems. Per diems associated with special meetings as part of a grant eligible activity are allowed. See the Allowable and Unallowable Costs section of the BWSR Grants Administrative Manual for more general information.
Successful applicants for a PRAP assistance grant will be required to develop and submit a work plan in eLINK prior to execution of the grant agreement.
The project period starts when the grant agreement is executed, meaning all required signatures have been obtained. Work that occurs before this date is not eligible for reimbursement with grant funds. All grants must be completed by the expiration date as referenced in the grant agreement.
Awards and Payments
- This program operates on a reimbursement basis for actual costs incurred under the agreement. All grantees are required to report on eligible costs incurred to receive reimbursement.
- The maximum grant amount is $10,000 for a single entity application and $20,000 for projects that involve multiple entities or partnerships.
- In most cases a 1:1 match is required. The anticipated source(s) for this match shall be identified in the grant work plan.
Proposals that do not comply with all requirements, including incomplete or missing proposal components, will not be considered for funding.
Project Reporting Requirements
- All grantees are required to report on the outcomes, activities, and accomplishments of PRAP grants. All BWSR funded projects will be required to develop a work plan, including detail of each eligible activity, a description of the anticipated activity accomplishments, and grant and match funding amounts to accomplish each of the activities. All activities will be reported via the eLINK reporting system. For more information about eLINK, go to: http://www.bwsr.state.mn.us/outreach/eLINK/index.html.
- BWSR PRAP funds will be administered via a standard grant agreement. BWSR will use grant agreements as contracts for assurance of deliverables and compliance with appropriate statutes, rules and established policies. Willful or negligent disregard of relevant statutes, rules and policies may lead to imposition of financial penalties on the grant recipient.
- PRAP assistance grants are available continuously pending fund availability, there is no deadline for proposals.
- Grant agreement lengths may vary depending on fund allocation availability and project type.
Application Submissions and Questions
To submit a PRAP assistance grant proposal consult with your local Board Conservationist in answering the questions below. Completed applications and other PRAP grant program questions can be sent to the BWSR PRAP Coordinator.
Consult with your Board Conservationist to complete the below PRAP assistance grant application questionnaire. Applications will only be considered with Board Conservationist and Regional Supervisor recommendations on behalf of the entity submitting the application.
- Describe the purpose and scope of work for the proposed activity
- If the activity or services will be contracted, do you have a contracting procedure in the by-laws or operating guidelines?
- Expected products or deliverables
- Desired outcome or result
- Does this activity address any recommendations associated with a recent Level II, III or IV PRAP Assessment? If so, describe how.
- How has your Board indicated support for this project? How will they be kept involved?
- Duration of activity: proposed start and end dates.
- Itemized Project Budget, including:
- Amount of request
- Source of funds to be used for match
- Total project budget
Grants and Public Information
Under Minnesota Statute 13.599, responses to a Request for Proposals are nonpublic until the application deadline is reached. At that time, the name and address of the applicant, and the amount requested becomes public. All other data is nonpublic until the negotiation of the grant agreement with the selected grantee is completed. After the application evaluation process is completed, all data (except trade secret data) becomes public. Data created during the evaluation process is nonpublic until the negotiation of the grant agreement with the selected grantee(s) is completed.
Conflict of Interest
State Grant Policy 08-01 (see http://www.admin.state.mn.us/ogm_policies_and_statute.html) Conflict of Interest for State Grant-Making, also applies to BWSR grantees. Grantees’ conflicts of interest are generally considered organizational conflicts of interest. Organizational conflicts of interest occur when:
- A grantee is unable or potentially unable to render impartial assistance or advice due to competing duties or loyalties,
- A grantee’s objectivity in carrying out the grant is or might be otherwise impaired due to competing duties or loyalties, or
- A grantee or potential grantee has an unfair competitive advantage through being furnished unauthorized proprietary information or source selection information that is not available to all competitors.
BWSR Grant Administration
BWSR reserves the right to partially fund any and all proposals based on the amount of funding available. Proposals that are deemed complete may be considered for future available funds.