Grant Fund Reporting

Recipients of BWSR grant funds are required to report expenditures, measurable outcomes and activities from the previous calendar year as outlined in the grant agreement. BWSR may withhold grant payments if the grantee is not in compliance with ALL Board reporting requirements.

The deadline for grant reporting varies by grant program and the terms of the grant agreement; however, generally, these deadline dates are:

  • February 1st *
  • August 1st, and
  • 30 days after the end of the grant agreement.

Grant Reporting Resources

Grant Expiration Dates (updated February 13, 2024) - This is a list of grant (allocation) fund names and their respective original expiration dates. Always refer to your grant agreement or amendment.

eLINK Reporting at a Glance (updated February 13, 2024) - This is reference of basic reporting elements that are expected to be entered in eLINK. Additional program reporting details may also be required.

Please reference your organization's grant agreements or consult with your Board Conservationist for grant-specific reporting requirements and exact dates. Failure by BWSR to list a grant or accurate expiration date does not constitute a waiver of the reporting requirement nor BWSR's right to enforce it. If you have questions regarding reporting, compliance, eligible activities, etc., please contact your board conservationist.

Guidance materials for reporting in eLINK can be found on the eLINK page.

Website Reporting

Many BWSR grant agreements include language requiring website reporting. The Website Reporting by Program and Year (pdf) matrix indicates which grants contain a website reporting component, per the language in the grant agreement, and practical guidance on how to achieve those requirements.


Additional Required Reporting

BWSR requires specific program and financial reporting in addition to grant fund reporting. Annual reporting must comply with the requirements and formats set by the Board. Those reports are:

Local Governmental Unit
Annual Financial StatementTSA Joint Powers Organization
March 15
Annual Report (Note: This requirement is typically fulfilled through State Cost Share work plans)SWCD
March 15
Ditch Buffer Strip Annual ReportCounty or WD Drainage Authorities
February 1
CREP Outreach and Implementation ContinuationSWCD
Financial Reports - Draft Audit due to OSA SWCD
October 31
Financial Reports - Final Audit due to BWSRSWCDDecember 31
WCA Annual ReportingAll WCA LGUsFebruary 1

Supplemental Reporting

BWSR may act as the fiscal agent on behalf of other state agencies. These agencies have specific program requirements and may request additional reporting specific to these programs.