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Performance Review and Assistance Program

Since 2008, BWSR’s Performance Review and Assistance Program (PRAP) has assessed the performance of the units of government that constitute Minnesota’s local delivery system for conservation of water and related land resources. The program goal is to assist these local government partners to be the best they can be in their management of Minnesota’s land and water resources.

PRAP Review Process

BWSR’s PRAP uses four levels of review to assess performance ranging from statewide oversight in Level I, to a focus on individual LGU performance in Levels II and III, and to remediation in Level IV.

PRAP Grants

PRAP grants provide financial assistance to LGUs to improve operating performance and execute planned goals and objectives. The grants can include facilitation, mediation or consulting services related to organizational improvement activities such as reorganizations/mergers, strategic planning, organizational development, benchmarking, audits, and staff and board capacity assessments. LGUs need not have been the subject of a PRAP performance review to apply for these grants, but funding priority is given to activities recommended to an LGU as part of a Level II, III or IV PRAP review.

Assistance grants are made on a cost-share, reimbursement basis with a cap of $10,000 per LGU. The application process requires basic information about the need, the proposed use of funds, a timeline, and the source of match dollars. BWSR staff will assess the LGU need as part of the application review process. Grants will be awarded on a first-come, first-served basis as long as funds are available.

For Application Information Click Here

PRAP Legislative Report

BWSR prepares an annual PRAP report for the Minnesota legislature containing the results of the previous year’s program activities as well as a general assessment of the performance of the LGUs providing land and water conservation services and programs. These reports contain Level I data regarding reporting and plan status for all LGUs, as well as summaries and findings from all Level II, III and IV reviews completed during the reporting year.

PRAP Legislative Report Page

Level I PRAP Reporting

Each year BWSR tabulates required plans and the required or voluntary reports submitted to BWSR, other units of government, and the public about fiscal status, plans, programs and activities. Specific performance standards can be found on the Performance Standards Checklists.

Standard Level II PRAP Reviews

A Standard Level II performance review is designed to give BWSR and individual LGUs an overall assessment of the LGU’s effectiveness in both the delivery and the effects of their efforts in conservation. The review looks at the LGU’s implementation of their plan’s action items and their compliance with BWSR’s operational performance standards. Level II reviews also include surveys of board members, staff and partners to assess internal and external effectiveness of the LGU. Level II reviews are routine, and each LGU will be selected for a Level II review approximately every 10 years. Summaries to past Level II PRAP reviews can be found in the PRAP legislative reports.

As part of the Level I and II processes BWSR uses a performance standard checklist (link below) to assess four areas of operation: administration, planning, execution, and communication/coordination. The standards vary, based on LGU type and requirements, but are divided into two categories: basic and high performance.

The basic standards describe practices that are either legally required or fundamental to the LGU’s operations. The high performance standards describe practices that reflect a greater level of attention and effort from the LGU. While all LGUs should be meeting the basic standards, only the more ambitious ones will meet many high performance standards.

Watershed-based Performance Standards

From 2013-2015, BWSR conducted three watershed-based Level II reviews aimed at assessing the extent of collaboration among the LGUs operating in the same watershed and the operational effectiveness of each LGU individually. The process includes watershed-based performance standards focused on collaboration among LGUs, a survey of LGU lead staff and board members to assess their awareness of the issues of other LGUs in the watershed and the potential for more collaboration, and final reports that address both watershed-wide and individual LGU issues and needs. The results of these watershed based Level II PRAP reviews are summarized in the 2013, 2014 and 2015 reports to the Legislature.

PRAP Contact:

Dale Krystosek

PRAP Guiding Principles

The BWSR Board has established the following principles to guide the PRAP.

In addition, the PRAP should:

Minnesota Board of Water and Soil Resources

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